Policy on Late Registrations and Refunds
With more than 2,100 players in Baseball, Softball, and Tee-Ball , more than 1,400 players in Basketball, and more than 100 players in each of the golf, lacrosse, and volleyball programs last season, it is very important to get a handle on the number of players who will be participating each year. Game scheduling, coach recruitment, umpire/referee scheduling, practice scheduling, gym rental, field and course reservations, uniform and equipment purchases, etc. all depend on the actual number of teams and players involved. League sizes are usually set within a few days of the deadline date for registration. One of the organization's objectives is to accommodate all youngsters who wish to participate and provisions are made in baseball, softball, tee-ball, and basketball programs in anticipation of a reasonable number of late sign-ups. However, there are certain fixed costs associated with setting up the programs and there is a point at which the reworking of schedules, purchasing of additional equipment, rental of additional gym space, etc. to accommodate late entrants and late drop-outs cannot be done. Beyond that point adding and dropping players cannot be done without adverse effects on the teams and the cost of running the program.
In recent years, and especially during the basketball season, a number of players dropped out of the leagues for various, often good, reasons. However, many parents failed to make their intentions known until after teams were formed, even though the decision had long since been made. This left several teams short of players in leagues that were not full or had no wait lists. In too many cases this created an unnecessary hardship on the remaining players and coaches.
In an effort to encourage more timely notice of intent not to play, late notifications, defined as notice after teams are formed, will no longer be eligible for refund.
Subsequently, the Board of Directors adopted the following policies regarding late registrations and refunds.
Refunds of fees will be provided only if requested in writing and received prior to the formation of teams. Requests for refunds should be directed to email@example.com or DYA, 4285 W. Dublin Granville Road, Dublin, Ohio 43017. Refunds processed according to method of payment, i.e. if paid by credit card, a credit is issued to the card. If paid by check, a check is issued.
Exception: Players who sign-up for middle school or high school basketball leagues, then subsequently make their school teams, will receive full and immediate refunds. School coaches advise our program of who made their respective teams and are, thus, ineligible to participate in the DYA basketball program under Ohio High School Athletic Association rules. Players are encouraged to sign-up to guarantee themselves a spot in the DYA basketball league with the full knowledge that if they make a school team the registration fee, except any $25 late fee, is refundable. With September sign-ups league commissioners have a better understanding of how many teams, coaches, officials, and gyms are needed than they would if sign-ups for these leagues were held after school tryouts. Leagues start within approximately three weeks following school tryouts and the job of setting up the leagues simply must proceed this way.
There are no refunds of travel team fees for baseball, softball, or basketball.
All applications received after the registration deadline will include a non-refundable $25 late registration fee.
Requesting a Refund
To request a refund send a request to firstname.lastname@example.org. Be sure to indicate the player's name and league. Thank you.